Final Author Instructions

Final Submission Procedure (Option A)

  • MANDATORY: You must pay for conference registration BEFORE you will be allowed to upload your final paper. You will need your registration confirmation number in order to proceed.
  • Pay for conference registration here: IEEE SENSORS 2024 registration site
  • Final submission is REQUIRED.
  • Read the Author Information page to ensure that your submission meets the guidelines.
  • Prepare your submission in PDF format using our templates.
  • MANDATORY: Make sure your PDF file meets IEEE Xplore compliance by following the instructions on the PDF Express page.
  • Log in using the same username and password you created during your initial submission. You may then edit your submission information (paper title, author list, etc) and/or resubmit your paper.

IEEE takes the protection of intellectual property seriously. Accordingly, all submissions will be screened for plagiarism. By submitting your work you agree to allow IEEE to screen your work.

IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.

  • Note: for an accepted paper to be presented and, following presentation, be included in the proceedings/IEEE Xplore at least one author must be registered.
  • Each paper must be covered by a full IEEE member or Non-Member registration fee.
  • Student Registration fees do not cover paper publication/presentation.
  • Accepted papers will be subject to the registration requirements of this conference.
  • All the submitted abstracts will be evaluated for presentation, in the form of digital poster or oral presentation.
  • Each full registration fee can cover up to 2 papers

Paper Specifications

  • Use our template to meet formatting requirements below. Your paper must comply with the following specifications:
  • Paper Length: Maximum 4 pages | The body of the paper (i.e. text, figures, tables) should be 3 pages max, while reference should be 1 page max.
  • Paper Size: US_Letter
  • Fonts: Embed ALL fonts in your PDF file. Avoid the use of Type 3 fonts.
  • File Format: Adobe PDF (.pdf)
  • Allowed File Size: 2.0Mb
  • Do NOT page number your paper
  • Do NOT apply security settings to your PDF file.

Lecture Presentation Information

The duration of a presentation slot is 15 minutes. You will have 12 minutes for the presentation itself and 3 minutes for questions from the audience.

A LCD projector & computer (Windows 7, MS Powerpoint & Adobe Acrobat Reader) will be available in every session room for regular presentations.

Preparation of Visuals

  • PLEASE NOTE THAT YOU MUST BRING BRING A MEMORY STICK CONTAINING YOUR PRESENTATION FILE.
  • Files can be uploaded to the local PCs in the lecture rooms during the coffee breaks or at lunch. You CANNOT use your own computer.
  • To avoid software compatibility problems (MS Powerpoint), speakers are advised to EMBED ALL FONTS in your Powerpoint file AND bring a backup PDF-version of your presentation.
  • Speakers should arrive in their session room 15 minutes BEFORE the start of your session to report to the session chair. A proctor will also be available in case you need technical assistance.

General Considerations

  • Limit the number of words per visual to no more than 20.
  • Leave space, at least the height of a capital letter, between lines of text.
  • All fonts, including that on graphs, should be 18 point or larger.
  • Graphs and charts should have bold lines and symbols that contrast sharply with the background.

Poster Presentation Information

The recommended poster format is portrait A0 (84.1 cm wide x 118.9 cm height). Double sided adhesive tape and/or pins will be available in the poster area to put the posters on the panels.

Authors are required to print their own poster and are responsible for hanging up their poster before the start of the session and of removing them after the session end.

Each poster board onsite will be marked with a number that directly correlates with each poster in the PDF program. Please place your poster on the assigned board. Please use your paper ID as your poster number.

You are welcome to use your own poster template - it is not mandatory to use the IEEE SENSORS download below.

Additional Requirements

If your paper is accepted for publication at this conference, you will also need to adhere to the following requirements:

  • IEEE policy requires that you send us a signed Copyright Form for each paper. Without this form, we can NOT publish your article.
  • REMINDER: At least one author per paper must be registered AND attend the conference to present their paper.
  • IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.
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